vol_choices

Areas available for Volunteering (click on the to see further information):

Directorate Name

Chair Code Chair Group Code

This Chair is responsible for distributing and keeping an up to date responsible for distributing and keeping an up to date listing of all accommodations (hotels, motels, campgrounds, RV parks, bed & breakfast) available in and within close proximity to the Host Community to all Zones.listing of all accommodations (hotels, motels, campgrounds, RV parks, bed & breakfast) available in and within close proximity to the Host Community to all Zones.

Accommodation Yes

This Chair will be responsible for setting up and maintaining the host community budget.this volunteer will set up accounts for receivables and payables, as well as produce monthly financial statements for the local Board of Directors and for the BC Seniors Games Society office in Victoria.This volunteer will also set up financial control procedures for other volunteers selling official Games souvenirs.

Budget Control Yes

This volunteer must have a professional legal background, and be prepared to represent the host community Board of Directors in any and all legal matters. This person will be asked to incorporate and later dissolve the local Games Society, as well as review any contracts affecting the Host Society.

Legal Services Yes

This Chair, who is normally an insurance professional, will set up a policy to protect the host community and BC Seniors Games inventory, from fire, theft and other damage. This volunteer will represent the local Board of Directors on all insurance related matters. A General Liability Insurance Policy for all Games participants and volunteers, is maintained by the BC Seniors Games Society. The Risk Management liaison will also work with another volunteer, usually from the Worker's Compensation Board, to ensure all Games venues and planned activities meet acceptable Safety standards.

Risk Management Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Administration Yes

Administration
Board of Directors

Chair Code Chair Group Code

The purpose of this area is to structure and choreograph an entertainment package befitting the Opening and Closing Ceremonies for the BC Seniors Games. Performers for all entertainment are usually chosen through the auditions of local citizens of all ages and areas of interest.

Entertainment Yes

The purpose of this area is to establish a "focal point" of activities in the Host Community for the general public and participants, during the Games. The "Village" may serve as an opportunity for local sport groups, and businesses that support the Games, to advertise their products, services, etc. to the public. The "Village" can also provide a showcase for cultural activities such as arts & crafts displays and demonstrations tours and entertainment etc.

Games Village Yes

The purpose of this area is to coordinate the Parade of Participants into the Opening and Closing Ceremonies from the Marshalling venue. This will include arranging for a Marshalling Area to receive Games Participants and placing them into marching order as established by the Ceremonies Directorate. The Floor Marshalling area of responsibility is to ensure the Participants and Dignitaries enter and exit in a coordinated, organized manner for both Opening and Closing Ceremonies.

Marshalling Yes

The purpose of this area is to develop Special Events during the Games. These Events should be planned for Thursday and Friday evenings. Special Events are open to all Participants and non-Participants.

Participant Special Events Yes

The purpose of this area is to assist other Directors in recruiting volunteers. This will include: allocation of recruited volunteers to appropriate Directorates; and recognition of volunteers through a Volunteer Appreciation Event following the Games.

Volunteer Appreciation Event Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Culture & Event Yes

Culture & Events

Chair Code Chair Group Code

The purpose of this Chair area is to coordinate requests from 14 Directorates for cash/in-kind contributions. This coordination will be done by requesting that Chairs submit Request Forms indicating the items/cash they will require to stage the Games. These Request Forms will be reviewed and approved by the Director responsible. The Directorate Liaison will forward Request Forms to Recruitment Chairs (both Cash & In-Kind). The Recruitment Chairs will keep Directorate Liaison informed of status of requests and the Directorate Liaison will forward information to Directors responsible for areas.

Directorate Liaison Yes

The purpose of this area is to work with local Corporate and Funding Partner representatives to ensure optimal recognition and exposure is provided and the Corporate Partner is involved at the community level in all Games-related events. This will include providing specific exposures for CP's (i.e.: placement of CP signage at all events/venues), prominent display of CP/FP logos and additional promotion/public relations opportunities as appropriate.

Recognition Yes

The purpose of this Chair area is to develop a program that will encourage local businesses to contribute cash and value-in-kind to the Games, and to develop a system to accommodate the Request Forms from the Directorate Liaisons. These Request Forms will indicate any CASH contributions that Directorates require for essential components of the Games. These Request Forms will have been reviewed and approved by the Director responsible. The Recruitment - Cash Chair will forward names of cash contributors to the Recognition - FOG Chair to ensure recognition is provided commensurate with contribution.

Recruitment Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt FOG Yes

Friends of the Games

Chair Code Chair Group Code

The purpose of this area is to provide adequate First Aid coverage to all Games participants at Games venues. These venues will include the Accreditation Centre, Sport venues, the Torchlighting Ceremony (100 days in advance of Games), the Opening Ceremony/Closing Ceremony, all Special Events (dances, etc.), and the Games Village. Ambulance coverage is suggested for the following venues: Opening Ceremony, and "high incident" Sport venues.

Venue Medical Yes

Medical Services
Operations Manager
President

Chair Code Chair Group Code

The purpose of this area is to produce the souvenir program. Duties will include developing editorial, selling advertising space (some space will be pre-sold through support by the corporate partners) and developing a strategy for pre-Games distribution of the Program to the public.

Event Guide Yes

The purpose of this area is to raise the awareness in your Community about the Games in general and specific Games events. In addition this chair should promote recruitment of volunteers; produce the Games Newsletter and determine a plan for frequency of production (suggest January/March/June); encourage spectators to attend Games; prepare a photo history of your community's Seniors Games that will be passed on to future host communities; work with your local BC Seniors Games Society Zone Public Relations Chair in the coordination and distribution of information.

Media Liaison Yes

The purpose of this area is to establish a strategy for souvenir sales prior to and during the Games. This will include being aware of all pre-Games promotional events, establishing "retail" outlets within the community and maintaining adequate inventory control of all souvenirs.

Merchandise Yes

The purpose of this area is to provide the Public Relations Chair with photographs, as needed, for promotional pieces, the Souvenir Program Chair with photographs for the Souvenir Program, action shots of competition for every sport, and all medal winning athletes with photos commemorating their Medal Presentation Ceremony.

Photography Yes

The purpose of this area is to create a local Web Site for the host community and link that Web Site to the BC Games Home Page. The local Web Site will be the source of local Games information as well as competition results during Games weekend.

Social Media Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Promotions Yes

Promotions

Chair Code Chair Group Code

This area is to arrange for registration of, and provide hospitality to, all Games In-Town and Out-of-Town Guests. This will include sending invitations to all Guests (Provincial Government Representatives and Provincial level Corporate and Funding Partners will receive their invitations through the BC Games office in Victoria, coordinating RSVP's from Provincial Government Representatives and Corporate Partners with BC Games Staff, preparing Registration Kits and Gifts for Out-of-Town Guests, arranging accommodations for Out-of-Town Guests and Media, preparing and staffing a Guest Registration table at the Hotel Headquarters, establishing and staffing hospitality suites for Guests, and preparing itineraries for Out-of-Town Guests.

Guest Registration Yes

This area is to recruit, coordinate and schedule the activities of a pre-determined number of men and women in your community to serve as Hosts to the BC Seniors Games. There are three types of Hosts to consider. Firstly, there is the Guest Host whose primary responsibility will be to escort BC Seniors Games Guests to a variety of Games functions. Secondly, Sport Hosts will take an active role at pre-selected Sport venues during the Games, serving as information sources (about the Games and the community) to Games participants and the general public, and to assist in the distribution of box lunches on the Thursday and Friday of the Games. Thirdly, Hospitality Hosts may be utilized prior to the Games by assisting at assorted socials and receptions. During the Games, they will be involved in registering the Games Guests upon their arrival at the Games and in staffing the Guest Hospitality Suite.

Hosts Yes

This area prepares all aspects of the Medal Presentation Ceremonies. This will include chairing a Committee of Medal Coordinators (one representative for each Sport), selecting suitable "March on and March off" music, packaging and distributing medals, scheduling Medal Presenters, etc.

Medals Yes

The purpose of this area, in cooperation with other Games volunteers and staff, is to coordinate the following events: Organize a Key Volunteer Rally event and reception for approximately 150 Key Volunteers (Directors and Chairs). This event is scheduled to take place in December or January; Organize reception aspect of Office Opening to take place in March; Organize reception which follows Torchlighting Ceremony held approximately 100 days from the start of the Games; Organize a Host Society Reception to follow the Opening Ceremony on the first day of the Games; Briefings for In-Town and Out-of-Town Guests prior to Torchlighting, Opening & Closing Ceremonies.

Receptions Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Protocol Yes

Protocol

Chair Code Chair Group Code

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

8 Ball Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Archery Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Badminton Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Basketball 3-on3 Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Bocce Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Bridge Duplicate Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Carpet Bowling Yes

The purpose of this area is to prepare for all competitions at the Games by ensuring all Sport Chairs have fully developed all components required to successfully stage their event. This will be accomplished by: · working with Provincial Sport Organizations (where applicable) in finding a Sport Chair should they be unable to do so through their own network; · holding regular meetings with Sport Chairs to monitor progress; · establishing open communication between the Sport Directorate and Sport Chairs; · developing and nurturing a relationship between the many Sport Chairs and, where necessary, the Provincial Sport Organizations; · delivering pertinent information from the BC Seniors Board of Directors, BC Games staff, and the Host Community for your Games and the Sport Directorate to all Sport Chairs quickly, effectively and efficiently. The development of a Sport Newsletter could prove to be a valuable tool; · representing any concerns of Sport Chairs to the Sport Director, the Sport Directorate, and when necessary, to the Host Community President; · assisting Sport Chairs in grasping the "Big Picture" of the Games instead of allowing each to simply organize individual tournaments; · acting as liaison between the key chair positions of the Sport Directorate and Sport Chairs in matters of volunteer recruitment, equipment, facilities, and finances with a focus on assuring understandings are clear and policies adhered to.

Competitions Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Cribbage Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Cycling Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Darts Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Disc Golf Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Dragon Boat Racing Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Equestrian Yes

The purpose of this area is to ensure that sport equipment required is available to all events scheduled for your BC Seniors Games. This will include inventorying all available equipment in your community, borrowing, renting or purchasing equipment as determined, and establishing a distribution system of all equipment to the respective Sports Note: there is one volunteer identified for each Sport to coordinate all preparations for his/her sport. This person is known as the Sport Chair and your Committee will work extensively with him/her to ensure all his/her sport equipment needs are met.

Equipment - Sport Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Floor Curling Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Golf Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Hockey Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Horseshoes Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Ice Curling Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Lawn Bowling Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Mountain Bike racing Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Pickleball Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Slo Pitch Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Snooker Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Soccer Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Swimming Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Table Tennis Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Tennis Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Track & Field Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Triathlon Yes

The purpose of this area is to ensure that all sport facilities are upgraded and/or prepared to the level befitting the BC Seniors Games competition. This will include reserving, in writing, the use of identified sport facilities for competition purposes, monitoring the progress of sport facilities' preparations by the respective owners (to include School Board, City Recreation or Private), and ensuring all sport facilities are returned to their pre-Games condition, where necessary. This will undoubtedly mean working on a cooperative basis with the Sport Chair. The Sport Chair is a volunteer identified for each sport to coordinate all preparations for his/her sport.

Venue Management Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Sport Yes

There is one Chair for each sport in these Games. Dutires include organizing all aspects of the tournament/competition, submitting a schedule of events, tournament draws and results sheets, meeting deadlines as outlined, liaising closely with the Sport Chair Coordinator, and securing all local officials.

Whist Yes

Sport
Staff Games Office

Chair Code Chair Group Code

The purpose of this area is to provide assorted communications equipment to all Directorate Committee and Sport Chairs.

Communication Systems Yes

The purpose of this area is to provide computer advice and expertise to the host community Games Volunteers to facilitate effective computer management practices. The Chair will be responsible for setting up and maintianing a Local Area Network (LAN) that meets the minimum requirements set out by the BC Seniors Games Society.

Computer Services Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Tech Services Yes

Tech Services

Chair Code Chair Group Code

The purpose of this area is to establish two separate Courtesy Car systems. System A: To provide new cars to the Guests Hosts (Protocol) to drive selected BC Seniors Games Guests to assorted Games Events and social functions. If new cars are not available, Hosts will be asked to provide their own cars. System B: To recruit, schedule and train volunteers as Courtesy Car drivers for the duration of the Games. You will require approximately 50 volunteers in total to meet your needs. Structure and operate a Courtesy Car Dispatch Centre of volunteers scheduled to drive new cars and their personal vehicles during the Games. These volunteers will provide service to Participants and will deliver lost/found items to their owners.

Shuttle System Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Transportation Yes

Transportation

Chair Code Chair Group Code

Director Venue Operations Yes

Volunteers in this area will raise environmental awareness of all Games volunteers, and coordinate an effective system of waste management at all Games venues.

Environment Yes

The purpose of this Committee is to ensure, where reasonable, that all Games venues have functioning concession stands when competition or other activities occur at those sites.

Food Concessions Yes

Warehouse volunteers are needed to assist with inventory before, during, and after the Games as well as distribution of signs before, and collection after the Games. This committee will also order and take delivery of new signs that are made in the host community. Games signs will be made professionally, to maintain a consistent colour logo and overall appearance. The Signs and Carpentry Chair will coordinate all this activity. Volunteers (with their own tools) will be asked to undertake small projects, and refurbish the Games inventory of podiums, stanchions, and other properties.

Logistics Yes

The purpose of this area is to ensure all BC Seniors Games venues have adequate parking control during the times of public usage. This will include determining which venues will require control, for which times and days, and how many spaces to reserve in each lot and the recruiting and scheduling volunteers to staff all parking lots as needed. The Chair will need to liaise with the local R.C.M.P. detachment or local City/Municipal Police Department Parking Passes for admission purposes into any controlled lots will have to be arranged.

Security Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Venue Operations Yes

Venue Operations
Vice President

Chair Code Chair Group Code

This Chair is responsible for the accreditation of all Games participants and registered non-participants when they arrive in your community. This will include identifying and preparing an Accreditation facility, recruiting volunteers to accredit the participants, preparing all Registration kits prior to the participant’s arrivals. (Preparing individual Games accreditation badges, and inserting information collected from assorted Chairs, etc.).

Accreditation Yes

The purpose of this area is to establish a Centre of operations to receive and record all Games results from all Games Sport venues. Duties of recruited volunteers will be to ensure results from each sport venue are delivered to the Results Centre, to enter all FINAL RESULTS DATA into the GAMES RESULTS PROGRAM, and to act as the participant accreditation tag replacement location.

Results Centre Yes

The Chair of this committee will work within this Directorate and also sit as a member of a separate group of Volunters Chairs from all Directorates. Within this Directorate, this Chair and his/her volunteers will telephone other volunteers who have chosen this area and arrange for assignment of those volunteers into one of the Directorate Chair areas.

Volunteer Mgmt Volunteer & Participant Services Yes

The purpose of this area is to register and accredit all Games volunteers. This will include the following: preparation of the volunteer registration forms; the input and management of all volunteers into the BC Games volunteer software program designed to register and track all Games volunteers (it is estimated that approximately 1500 volunteers will be needed); recruiting volunteers to accredit all registered volunteers prior to the start of the BC Seniors Games.

Volunteer Registration Yes

Volunteer & Participant Services